Working with Editions

Working on multiple editions:

If you are working on multiple editions, you can view the different editions you are working on in 2 different ways:

1. The first option is similar to the Single Edition View. This way, you can select the edition you want to work on by choosing it from the list. If you want that your actions on this edition will be applied also to all other editions, check the flag “All Editions”.
   
   
2. The second option is to select the Multiple Edition View using the menu item “Views”. Thanks to this view, you will be able to see all the editions of an issue, the one under the other.

In order to be able to work with the multi-editions, it is necessary that the publication has the editioning enabled (to understand how to enable it consults the page Publication in the Admin Guide).

To understand how to create a Multi-Editions Issue please consult Create a Multi-Editions Issue page.

Single edition view

As we have seen, different editions can be planned. For planning editions, you can use the “Single edition view” or the “Multiple edition view”.

 In the first case, switching between the editions shown on the plan can be made using the dropdown menu in the upper right area of the screen, as shown in picture .a1.

a1 - Working with "Single edition view" and "Editorial view"

Multiple editions view

The “Multiple edition view” can be used to work having all editions on the same screen as shown in Picture .a2; the editions are shown on different lines and the selection of the active edition is made through the drop-down menu or by the shortcut ⌘+M // ctrl+M.

It is possible to make changes on all the editions at the same time by flagging the “All Editions” checkbox in the upper right corner of the screen, next to the edition selection dropdown menu, top right (see Picture .a3).

In the multiple edition view the side bar related to the active edition is highlighted in blue color.

By flagging the “All Editions” checkbox, the editorial planning made for the active edition (including for example advertisement placeholder positioning) is applied to all editions.

It is also possible to control the placeholder allocation through different editions using the contextual menu and by right-clicking on the editorial (see Picture .a6). 
By unflagging or flagging the edition name, it is possible to deallocate or to allocate the editorial placeholder selected for the other editions.

.a2 - "Multiple edition view" and "Editorial view"

.a3

View showing differences

This feature is useful when it is necessary to highlight the differences between the various editions of an issue. This view shows only the contents which are different with respect to contents which are shared by all editions (see Picture .b4).

This feature can be selected from the drop-down menu Views > Show the difference or by the shortcut ⌘+D // ctrl+D.

.a4 - "Multiple edition view", "Editorial view", "Show differences"

.a5 - A detail with "Multiple edition view" using the "Editorial view"

.a6 - Edition selection using the drop-down menu of the "Editorial view"

Working with the editions

This section aims to guide the user through the various functionalities pertaining to multiple editions.
The available functions basically refer to 3 modes allowing to manage editorials and advertising objects.
After having accessed to TIMONE Plan, the user has the possibility to select the publication, the issue and the relevant edition to work on.
The user also has the possibility to rename each edition of a publication’s issue depending on the content (such as, for instance: “national”, “regional”, “local” and so on) simply clicking on the desired row and typing the new name.

After having loaded the desired edition, it is possible to use 3 different views:

• Editorial View;
• Advertising View;
• Compact View (a compressed view which can be selected from the drop-down menu Views).

This mode is useful when it is necessary to place an editorial or an advertising placeholder on a page whose content has to be shared by all editions.
The user has to select the “All Editions” checkbox located in the toolbar, at the upper right corner of the screen.
To allocate an editorial (or an advertising placeholder) select the desired editorial from the “Editorial” Tab (see list below), select the format and drag and drop the page format on the Plan from the upper left area of the screen, as shown in the following picture:

The editorial shall be automatically placed on all editions.

To deallocate the entire editorial, or one page of the editorial or multiple pages of the editorial, or an advertising placeholder from the flat plan, the user can select it and press the backspace key.

If there is the flag on “all editions”, then all the changes done on an editorial or an advertising placeholder will be applied to all editions.

You can verify that the editorial/advertising placeholders are visible on all editions by switching through them using the combo box located in the toolbar, next to the “All Editions” checkbox.
If you later need to remove for example one page of an editorial only from one of the editions, de-flag the checkbox “All editions”, select the concerned edition and remove the page only from that edition.

Allocate or deallocate an editorial or an advertising placeholder on the active edition

If you do not want to plan, move, change, delete editorials and advertising pages for all editions, but you want to execute specific operations only on one edition, select this edition and make sure that there is no flag on the “All Editions” checkbox located in the toolbar, in the upper right corner of the screen. All the modifications done on a specified editorial or advertising placeholder will be applied only to the active edition.
You can verify that the editorial/advertising placeholders are visible only in the active edition and not in the other editions also by switching through them using the combo box located in the toolbar, next to the “All Editions” checkbox.

If you want to add the same editorial or advertising into another edition afterward, you just have to right-click on the editorial and select the additional edition where you want the editorial / advertising to be published.

Switching editorials placeholders from one edition to the other using the contextual menu or drag&drop

This function allows to allocate or deallocate all the selected editorial placeholders on a specified edition.
You can select an allocated editorial by right clicking on the desired item. A contextual drop-down menu shows the available editions. By checking one or more editions, all the editorial placeholders will be assigned to the desired edition/s. On the other hand, by unchecking one or more editions, the above editorial placeholders will be deallocated from the desired edition/s.
This contextual menu allows to make changes to one or more selected editions.
In the multi-edition view is it also possible to copy editorials from the active edition to a different one by simply dragging and dropping them to the desired location.

Integration of editions with the editorial system WoodWing Enterprise

The management of editions in TIMONE Plan is integrated with the management of editions in WoodWing Enterprise, also at InDesign file level. Any change, addition, deletion, etc., which takes place in the flat plan, is applied in WoodWing in the InDesign file.

To understand how to work in integration with Editorial System please consult Working with the Production System page.